Microsoft Outlook 2013 Step by Step

Microsoft Outlook 2013 Step by Step

Experience learning made easy—and quickly teach yourself how to stay organized and stay connected using Outlook 2013. With Step by Step, you set the pace—building and practicing the skills you need, just when you them! Includes downloadable practice files and a companion eBook.

• Set up your email and social media accounts
• Send, search, filter, and organize messages
• Manage one or more calendars, and share your schedule
• Help protect your inbox and outbox
• Create and track tasks, to-do lists, and appointments

Product Details

• Series: Step By Step (Microsoft)
• Paperback: 578 pages
• Publisher: Microsoft Press (March 27, 2013)
• Language: English
• ISBN-10: 0735669090
• ISBN-13: 978-0735669093
• Product Dimensions: 9.1 x 7.5 x 1.7 inches
• Shipping Weight: 2.4 pounds (View shipping rates and policies)
• Average Customer Review: 3.6 out of 5 stars  See all reviews (7 customer reviews)
• Amazon Best Sellers Rank: #567,540 in Books (See Top 100 in Books)
  • #74 in Books > Computers & Technology > Software > E-mail

Table of Contents

Introduction

I. Basic skills

1. Get started with Outlook 2013

Identifying new features of Outlook 2013

Connecting to email accounts

Troubleshooting connection problems

Connecting to Exchange accounts

Connecting to Internet email accounts

Working in the Outlook 2013 user interface

Working with the ribbon

Working in the Backstage view

Getting help with Outlook 2013

Key points

2. Explore Outlook 2013

Working in the Outlook program window

Program window elements

Navigation Bar

Working in the Mail module

Folder Pane content

Content area views

The ribbon

Message windows

Working in the Calendar module

Calendar module content

Calendar item windows

Working in the People module

People module content

Contact record windows

Working in the Tasks module

Tasks module content

Task windows

Key points

3. Send and receive email messages

Creating and sending messages

Addressing messages

Troubleshooting message addressing

Entering content

Saving and sending messages

Attaching external content to messages

Viewing messages and message attachments

Viewing conversations

Viewing content in the Reading Pane

Viewing message participant information

Presence icons

Contact cards

The People Pane

Responding to messages

Key points

4. Store and access contact information

Saving and updating contact information

Creating contact records

Address books

Communicating with contacts

Initiating communication from contact records

Selecting message recipients from address books

Displaying different views of contact records

Printing contact records

Key points

5. Manage scheduling

Scheduling and changing appointments

Scheduling and changing events

Scheduling meetings

Responding to meeting requests

Displaying different views of a calendar

Views

Arrangements

Using the Date Navigator

Key points

6. Track tasks

Creating tasks

Creating tasks from scratch

Creating tasks from Outlook items

Updating tasks

Removing tasks and flagged items from task lists

Managing task assignments

Tasks you assign to others

Tasks other people assign to you

Displaying different views of tasks

Key points

II. Content management

7. Organize your Inbox

Working with Conversation view

Viewing conversations

Conversation view settings

Managing conversations

Arranging messages in different ways

Organizing items by using color categories

Organizing messages in folders

Managing messages by using Quick Steps

Quickly locating messages

Printing messages

Key points

8. Manage your calendar

Defining your available time

Configuring time zones

Working with multiple calendars

Displaying a co-worker’s calendar

Connecting to Internet calendars

Sharing calendar information

Sharing calendars with co-workers

Sharing calendar information outside of your organization

Printing a calendar

Key points

9. Manage contact records

Creating address books

Importing and exporting contact records

Creating contact groups

Quickly locating contact information

Personalizing electronic business cards

Key points

10. Enhance message content

Personalizing the appearance of message text

Configuring message text formatting preferences

Manually formatting message text

Configuring message signature preferences

Inserting and modifying images

Inserting pictures

Inserting shapes

Inserting screen images

Creating and formatting business graphics

Changing message settings and delivery options

Key points

III. Program management

11. Customize Outlook

Personalizing the Outlook program window

Configuring Office and Outlook options

Configuring Mail module options

Configuring Calendar module options

Configuring People module options

Configuring Tasks module options

Configuring search options

Configuring language options

Configuring advanced options

Customizing the Quick Access Toolbar

Customizing the ribbon

Managing add-ins

Key points

12. Manage email settings

Creating and managing Quick Steps

Creating rules to process messages

Blocking unwanted messages

Working with junk email messages

Configuring junk email options

Increasing email security

Digital signatures

Encryption

Plain text messages

Information Rights Management

Blocking external content

Key points

13. Work remotely

Working with Outlook items while offline

Choosing to work offline

Using public folders

Setting Cached Exchange Mode options

Managing an offline address book

Managing download options for slow connections

Automatically replying to messages

Working with SharePoint site content

Working offline with document library content

Importing SharePoint contact lists

Connecting to a SharePoint calendar

Key points

A. Glossary

B. Keyboard shortcuts

Outlook 2013 keyboard shortcuts

Create Outlook items or files

Navigate in Outlook

Use the Outlook Backstage view

Locate Outlook items

Manage Outlook items

Manage and format item content

Work with the Mail module and email messages

Work with the Calendar module and calendar items

Work with the People module and contact records

Work with the Tasks module and tasks

Send and receive information

Use development tools

Office 2013 keyboard shortcuts

Display and use windows

Use dialog boxes

Undo and redo actions

Navigate the ribbon

Move around in text or cells

Move around in and work in tables

Access and use panes and galleries

Access and use available actions

Find and replace content (when editing)

Use the Help window

C. About the authors

Joan Lambert

Joyce Cox

The team

Online Training Solutions, Inc. (OTSI)

Index

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